Slide templates

Prepare, upload, and manage workspace slide templates so that the AI generates decks in your design

Slide templates define how every deck created with the Slides feature looks in your organization. A well-prepared template gives the AI a clear set of layouts, so new presentations come out in your corporate design out of the box.

This page is for anyone curating slide templates for your organization — typically workspace admins. How end users pick a template inside the chat is described in Slides.

Where templates live

You manage templates under Settings → Account → Slide Templates. Templates themselves remain workspace-wide — only the settings tab has moved to the account area so end users can reach it more easily.

Slides templates overview in the account settings

Use Add Template to either import a PowerPoint file or create a blank template manually.

“Add Template” dropdown with the options “Create manually” and “Upload .pptx template”

  • Upload .pptx template — your PowerPoint file is converted into the internal slide model. Layouts, backgrounds, colors, placeholders, and speaker notes are preserved.
  • Create manually — creates an empty template with one starting layout that you can then design in the built-in editor.

What makes a good template

There is no special template format you have to follow — any standard PowerPoint file works. The recommendations below noticeably improve the result:

Hinweis

Few, but distinct. Keep only the slides that show a standalone layout (e.g. a title slide, a content slide, a two-column layout, a comparison layout, a closing slide). Repetitions of the same layout, or pure section dividers, can be removed from the template.

Repetitions confuse the AI when it picks a layout, bloat the template unnecessarily, and increase token costs at generation time.

Hinweis

Name placeholders descriptively. When you label a text placeholder in PowerPoint as title, subtitle, body, or image, the AI uses that name as a description of the placeholder and fills it accordingly.

You can see this in the built-in editor after import: a placeholder labeled title appears as {{title}}, a subtitle placeholder as {{subtitle}}. The name of a slide itself (e.g. “Title Slide”, “Two Column”, “Closing”) is carried in the speaker notes as __layout_name__:Title Slide; that name survives a round trip through PowerPoint as well.

Hinweis

Set each slide's behavior. In the built-in template editor, mark each slide as Required or Optional layout, and as Editable or Fixed.

  • Required slides always appear in generated decks. The requested slide count includes them.
  • Optional layouts are removed when the presentation does not need them, so unused template slides do not remain empty.
  • Editable slides can be filled by the AI.
  • Slides marked Fixed are protected from AI edits. Combine Required and Fixed for legal notices, contact pages, or closing slides that must always remain intact.

Manage templates

The ⋯ menu on a template offers the following actions:

Context menu on a template with the actions “Edit in Editor”, “Rename”, “Duplicate”, “Delete”

  • Edit in Editor opens the template in the built-in slides editor.
  • Rename changes only the displayed name, not the content.
  • Duplicate creates an editable copy — useful for spinning up a variant without losing the original.
  • Move to shared / private moves the template between your private templates and the shared workspace templates (see the “Sharing templates” section below).
  • Delete removes the template; existing decks that were generated from it stay untouched.

Sharing templates

Every template has one of three visibility states. In the overview you can tell them apart by the My templates and Shared templates sections.

  • Private (default) — only you, the creator, see the template. It lives under My templates.
  • Auto-shared — when you attach a template to an assistant or workflow step that is shared with your workspace, it is automatically made available to everyone who can use that assistant. If the last such reference is removed, the template reverts to private — unless it is in the organization library.
  • Organization library — as an admin, you make a template permanently available to everyone via the ⋯ menu → Move to shared. It then appears for everyone under Shared templates and stays shared regardless of references.

Templates in the organization library can be edited and removed by any admin — even admins who did not create them. Move to private returns a template to its original creator and detaches it from the assistants and workflows that used it.

Edit in the built-in editor

In the editor, you can edit background, colors, text, shapes, images, tables, and charts per layout. Changes are saved automatically.

Slides editor showing a title slide with visible placeholders “{{title}}” and “{{subtitle}}” and the layout note “layout_name:Title Slide”

What you see here is the layout vocabulary the AI gets to work with: required slides are always retained, optional layouts are selected only when needed, and every editable placeholder becomes a named slot.

How the AI uses the template

Once a template is saved, end users can pick it in the chat under Tools menu → Slides → With template. The AI then generates decks based on the stored layouts and placeholders.

The end-user workflow and an example flow are documented under Slides.

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