Teams & Groups

Create teams, assign members, and share assistants, workflows, and data sources with the right people

Teams let you share content and permissions with specific groups in your workspace. Using teams, you can make assistants, workflows, projects, and data sources visible only to the members who actually need them.

What teams are used for

  • Share assistants — make an assistant visible only to the responsible team
  • Share workflows — distribute workflow templates to specific departments or roles
  • Share projects — limit project collaboration to the relevant members
  • Restrict data sources — make data sources (e.g. SharePoint directories) accessible only to certain teams

Note

Admins are exempt from this team restriction. An admin automatically sees all team-shared content, regardless of whether they're a member of that team themselves. Details: Roles and access model.

Creating and managing teams

Teams are managed under Settings → Teams. From there you can:

  • Create and name new teams
  • Add or remove members
  • Maintain team contact information (e.g. for internal help-desk routing)

Tip

Build teams around areas of responsibility, not around individuals — this keeps the permission structure stable even when employees change teams.

Making a team accessible for everyone

A team's page has the Accessible for everyone switch ("All members have access to this team"). While it is on, every member of the workspace automatically belongs to this team, even without being on its member list. Everything shared with the team is then available to everyone.

  • New teams start with the switch off.
  • Switching it on deletes the team's contact information.
  • If you switch it off, everyone who isn't an explicit member of the team immediately loses access to content that was shared with them only through this team.
  • If the team is used in a model release or in Permissions, you can only change the switch after removing it there.

Attention

Switching off or deleting a team that is accessible for everyone takes effect immediately for the whole workspace. Check beforehand which assistants and other content are shared with this team.

Deleting a team

You can delete a team yourself (admin permission required) under Settings → Teams. Deleting a team archives it:

  • Members' association with that team is removed.
  • Assistants, workflows, projects, and data sources are preserved — they are not deleted.
  • Access via that team to shared assistants, AI Apps, and prompt folders ends immediately.

Attention

Deleting a team cannot be undone. Check beforehand whether important sharing depends exclusively on this team.

If the team is used in a model release or in Permissions, you can only delete it after removing it there.

Microsoft Entra group synchronisation

Note

Entra group synchronisation is a paid add-on and must be enabled by your account manager.

Entra sync is enabled and authorized under Access & Login Security → Entra ID sync — from there, you link individual groups to teams here in team management.

When Entra sync is enabled, teams can be linked to Microsoft Entra groups (Azure AD). Users are then automatically added to the appropriate teams based on your company directory structure.

Important behaviour:

  • Entra sync adds users to existing teams — it does not create new teams automatically.
  • Synchronisation happens at user login. New group memberships in the Entra directory only take effect after the user's next login to MeinGPT — if you need a group change applied immediately, sign out and back in once.
  • Linking a group to a team does not retroactively sync its existing membership. People who were already members of the Entra group before the link was created only appear in the team once they sign in to MeinGPT again after the link exists. There is no manual "sync now" action — until then, the team correctly shows 0 members, even though the group is populated correctly in Entra ID.
  • Teams must be created in MeinGPT first and linked to the corresponding Entra group.

Permissions when sharing

When you share an assistant, workflow, or data source with a team, you can configure the permission level per share. The available options depend on the content type.

Models per team

On a team's page, set under Models which AI models its members may use — see Releasing a model to specific teams or people.

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