Meetings

With Meetings you turn a recording or a transcript into a structured summary. Everything for a single meeting (recording, transcript, summary, protocol) lives in one meeting entry. Later you can search, filter, and pull the meeting into a chat as an attachment to ask follow-up questions.

The meetings overview

When you open Meetings in the sidebar, you land on the overview page. It shows the meetings you can access, including your failed bot meetings and those cancelled ones where a bot was already on its way or the reason matters (for example missing credits), and provides:

• Search: full-text search over title and content
• Filter → Status: All statuses, Completed, Transcribing, Summarizing, Failed, Cancelled
• Source filter: All sources, Bot, Live, Audio/video, Transcript
• Date filter: narrow down by time range
• + New meeting: opens the source picker dialog (see Create a meeting)

Your status selection is retained for your next visit in this browser. Active filters appear below the search field, where you can remove them individually or reset them together.

While no meetings exist yet, you see the "No meetings yet" hint with a direct prompt to upload a recording or import a transcript.

Several meetings at once

Use the checkboxes to select several available meeting recordings. You can open bot meetings without an available recording result individually, but you cannot select them for bulk actions. The selection bar shows the count and available actions:

• Chat with meetings: starts a chat with every selected transcript attached
• Delete: removes the selected meetings after a confirmation

The bar states its own two limits: meetings still being processed are left out of the chat, and only meetings you own are deleted — in a mixed selection, meetings shared with you stay.

Supported formats & limits

Maximum recording length: 4 hours 15 minutes.

Teams or Zoom recordings are usually MP4 and can be uploaded directly.

Data flow and privacy

The entire processing path stays inside the EU.

1. The upload first lands in the MeinGPT Cloud (Hetzner, Germany).
2. Transcription runs via Gladia (a France-based EU provider). Retention and deletion of the data processed there follow the agreed Gladia data and retention configuration.
3. The summary is generated by Google Gemini (Vertex AI, EU-hosted).

More details: Meetings: data flow overview.

Automatic sharing with invitees

Once a bot recording finishes processing, invited workspace members automatically get read access to the meeting. This happens when all three conditions are met:

• The bot joined via calendar auto-join or invite-by-email (bot@meingpt.com).
• The person is on the calendar invite, with the email address they use to sign in to MeinGPT.
• The person who owns the meeting is allowed to share meetings (see Permissions).

What counts is the invite, not actual attendance: invitees get access even if they didn't join, and anyone who joins without an invite gets none.

Meetings you send the bot to yourself via Invite bot (with Schedule or Join now) are not shared automatically, and neither are live recordings and uploaded files. Share these meetings via Share on the meeting detail page.

The setting is on by default. A workspace admin can turn it off under Settings → AI & features → Meetings → Bot policy.

Pricing

Related pages

• Create a meeting: the five ways and the summary configuration
• Meeting detail page: chat, follow-up assistants, naming speakers
• Meetings: data flow overview: where which data is processed
• Workspace configuration: workspace-wide settings
• Privacy: GDPR, provider overview, hosting