Workflows

Capture recurring AI tasks as reusable templates — with variables, steps, and a fixed output format.

A workflow is a saved prompt template with variables, optionally several steps, and a fixed output format. Instead of retyping the same prompt every Monday, you fill in the input fields and hit Run.

20 minutes of copy-paste prompting turn into 30 seconds of filling out a form — if the template is built cleanly. This page shows what cleanly built means.

Note

Not sure which tool to use? Two comparison tables help you decide: Workflow vs. Assistant and Workflow vs. Prompt Library.

Capabilities

  • Any number of steps, executed in sequence
  • Variable types: short text, text block, dropdown, on/off
  • Per-step model choice
  • Per-step web search toggle (useful when only research steps need live information)
  • Pinned reference documents (always attached) plus optional per-run file upload
  • Output formats: Markdown in chat, Word/PDF/text, Excel/CSV, PowerPoint, structured JSON (for downstream processing in Make/n8n or your own APIs)
  • Share with a project → colleagues run the workflow without editing it

Note

PowerPoint and Excel as a fixed file output (e.g. for a recurring, consistently formatted report) work via workflows with the document output toggle enabled. In a normal chat, an assistant can also generate or edit .pptx or .xlsx files - using the Code Sandbox or a Skill instead of a fixed output format. For a recurring process with a guaranteed consistent format, build a workflow; for a one-off or variable request, a normal chat is enough.

Custom code belongs in a skill. If your recurring process needs a script – e.g. one that fills a Word template – build it as a Skill. In the chat you pick it via @ or +, or attach it to an assistant.

Create and run workflows

How to build a workflow step by step, run it, and organize it — plus the mistakes to avoid along the way — lives on its own page: Create and Run Workflows.

Open the Workflow WizardPick a project, click Add Workflow, and build your first workflow for a recurring task.Öffnen
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