File Shares
Pragmatic integration for SharePoint, network shares, and DMS
Typical systems
- SharePoint / OneDrive
- network storage (SMB / WebDAV)
- document management systems (DMS)
Pragmatic first
If native integration exists
- start with the native connector (SharePoint/OneDrive, WebDAV)
- run a fast pilot with real user questions
- user-level permissions remain intact
If no suitable integration exists
- build export/sync pipeline (e.g. n8n or scripts)
- land files in S3 or a data pool
- make content searchable via Data Pools (RAG)
For large data estates
- prefer data pools over pure live retrieval
- define sync intervals and data owners clearly
Permissions caveat
In indexed data-pool setups, native user-level permissions do not carry over automatically. When the files live on your own network instead of the cloud — a plain network share with no cloud connection, for instance — that needs an Outpost; see SMB share.
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