Is Gmail AI with MeinGPT GDPR-compliant?

MeinGPT is operated GDPR-compliantly in the EU and provides a DPA; operator SelectCode GmbH is ISO 27001:2022 certified. Only the content a workflow needs is processed. How compliant the overall process is also depends on the Google permissions granted and the label scope - MeinGPT lets you restrict both to what is necessary.

Can the AI send mail on its own?

Technically yes, but it is a deliberate choice: sending requires elevated Gmail write permissions and is irreversible. You can instead configure the assistant to produce drafts only and keep sending with a person.

Can I restrict access to a single label?

Yes. Labels can be set in the configuration; when they are, the assistant can only reach mail carrying those labels. A support assistant then works on the support label alone, not the whole mailbox.

Does the AI see my entire mailbox?

No, and it is bounded twice: the assistant works in the user context of the signed-in account and never sees more than that person can see in Gmail - and label scoping can narrow it further.

Can MeinGPT process attachments from Gmail?

Yes. The connector can list a message's attachments and load selected ones into the chat context, so quote, order or receipt data can be extracted in a structured form.

How is this different from the Outlook integration?

The use case is the same, the connection differs: Gmail runs through the Google connector via OAuth with label scoping, Outlook through the Microsoft 365 connector via Entra ID with folder scoping. Outlook has its own guide.

What does MeinGPT gate?

The page, the examples and one complete prompt stay open. Only the importable assistant and its full prompt pack are gated.

Integration · Google Workspace (Gmail)

Connect Gmail to MeinGPT

Find mail with Gmail search syntax, inspect selected attachments, and prepare reply drafts in the signed-in Google user's context.

The native Gmail connector reads and searches mail in the signed-in Google user's context. It can load selected attachments, classify messages, and save replies as drafts. Labels can restrict access to defined parts of the mailbox. Sending and deleting remain separate actions with elevated permissions.

A person connects their Google account through OAuth. The assistant sees only mail available to that account and can be restricted to selected labels. It translates natural-language requests into Gmail searches by sender, subject, date range, or content and loads only selected attachments into the chat. Drafts work with the standard connection; sending and deleting require additional write permissions and should be approved deliberately.

Technical frame

Google Workspace (Gmail)

MeinGPT

Source: Google Workspace (Gmail)
Capability: Read and search mail with Gmail search syntax, classify it, draft replies, read attachments - native Gmail connector (OAuth)
Connection: Personal Google OAuth in the user's context. Labels can limit each assistant's access; sending and deleting require additional Gmail write permissions.
Data residency: Only selected messages, search results, or attachments are processed for the current task. AI processing runs in the EU; Gmail remains the system of record.

Source, permissions, and data residency are documented separately for each connector.

Setup in the docs

Typical workflows

Search the mailbox using Gmail search syntax
Classify and prioritise incoming mail
Draft replies for review
Read attachments and extract key data
Summarise long mail threads
Use a support label as a bounded workspace

What the integration makes possible

Search the mailbox using Gmail search syntax

Instead of filtering by hand, ask in plain language - the assistant translates it into the familiar Gmail search by sender, subject, date range or content and summarises the hits.

Classify and prioritise incoming mail

New messages are sorted by request, sender and urgency, so critical enquiries surface instead of disappearing into the inbox.

Draft replies for review

For an incoming message the assistant writes a reply in the appropriate tone and stores it as a Gmail draft - a person reviews and sends it.

Read attachments and extract key data

Relevant fields from attached PDFs or documents - quotes, orders, receipts - are returned in a structured form instead of opening each file individually.

Summarise long mail threads

Scattered conversations are condensed into key statements, commitments, decisions and open points, with owners and deadlines.

Use a support label as a bounded workspace

With label scoping an assistant works strictly inside one defined label - the support mailbox, for example - without access to the rest of the account.

Clarify before starting

01A Google Workspace account exists that is allowed to see the relevant mail.
02OAuth approval for Gmail access clarified in the Google account or via Workspace administration.
03Decided whether elevated write permissions (send/delete) are granted - or whether the assistant deliberately stays limited to drafts.
04Labels defined that the assistant is scoped to, instead of access to the entire mailbox.
05Clarified who reviews and approves draft replies.
06DPA signed and the GDPR processing of mail content approved internally.

Review the prompt and result openly

Prompt

Search my Support label for all mail from the last two weeks about delivery delays. Classify each one by urgency, summarise the request in a single sentence, and draft a factual reply for the most urgent case - marking every place where I need to add a binding commitment.

Result

**3 matches in label "Support" (last 14 days)**

| Sender | Request | Urgency |
|---|---|---|
| Customer A | Delivery delay #4711, deadline in 2 days | high |
| Customer B | Question about the delivery date | medium |
| Customer C | Status request, already answered | low |

**Draft reply for Customer A** - stored as a Gmail draft.
To add before sending: **[specific replacement date]** (confirm with the warehouse) and the decision on the **[goodwill arrangement]**.

Does this connection fit your use case?

We clarify the source, permissions, and connection required for the concrete use case. If the existing integration fits, you can move straight to setup afterwards.

Discuss the connection Start for free

Security and operations

Limit OAuth permissions and labels to the actual use case. A draft workflow with human approval is the safe default for replies. Define write access, logging, and deletion before rollout.

Review before choosing

Data residency - where is mail content processed, and where do the AI requests run?
Permission inheritance - does the connector adopt the account's existing Google permissions?
Scoping - can access be restricted to individual labels per assistant?
Action control - can sending stay limited to drafts or human approval?
Auditability - are access and mail actions logged traceably?
Administrability - central approval of OAuth permissions, roles and revocation?

Known limitations

01Write actions such as sending or deleting require elevated Gmail permissions and may trigger an additional reconnect step - reading and drafting work with the standard sign-in.
02Sending and deleting are irreversible. If that is unwanted, configure the assistant to produce drafts only and keep approval with a person.
03The assistant works in the user context of the signed-in Google account - without the corresponding permission it cannot read a message, and label scoping can narrow access deliberately.
04The AI does not replace editorial or legal review - draft replies must be checked before they are sent.

Frequently asked questions

Yes. Gmail is a native connector in MeinGPT. After signing in via OAuth with a Google account, an assistant can read mail, search it with Gmail search syntax, read attachments and store replies as drafts.