Is Gmail AI with meinGPT GDPR-compliant?

meinGPT is operated GDPR-compliantly in the EU and provides a DPA; operator SelectCode GmbH is ISO 27001:2022 certified. Only the content a workflow needs is processed. How compliant the overall process is also depends on the Google permissions granted and the label scope — meinGPT lets you restrict both to what is necessary.

Can the AI send mail on its own?

Technically yes, but it is a deliberate choice: sending requires elevated Gmail write permissions and is irreversible. You can instead configure the assistant to produce drafts only and keep sending with a person.

Can I restrict access to a single label?

Yes. Labels can be set in the configuration; when they are, the assistant can only reach mail carrying those labels. A support assistant then works on the support label alone, not the whole mailbox.

Does the AI see my entire mailbox?

No, and it is bounded twice: the assistant works in the user context of the signed-in account and never sees more than that person can see in Gmail — and label scoping can narrow it further.

Can meinGPT process attachments from Gmail?

Yes. The connector can list a message's attachments and load selected ones into the chat context, so quote, order or receipt data can be extracted in a structured form.

How is this different from the Outlook integration?

The use case is the same, the connection differs: Gmail runs through the Google connector via OAuth with label scoping, Outlook through the Microsoft 365 connector via Entra ID with folder scoping. Outlook has its own guide.

What does meinGPT gate?

The page, the examples and one complete prompt stay open. Only the importable assistant and its full prompt pack are gated.

Google Workspace (Gmail) × meinGPTIntegration · Read and search mail with Gmail search syntax, classify it, draft replies, read attachments — native Gmail connector (OAuth)

Connect Gmail to AI: GDPR-compliant with meinGPT

Connect Gmail to AI: search the mailbox with Gmail search syntax, classify incoming mail, draft replies, and read attachments — via the native Google Gmail connector (OAuth), GDPR-compliant with meinGPT and scoped down to individual labels.

Für IT- und Fachverantwortliche, die Google Workspace (Gmail)-Wissen DSGVO-konform mit KI nutzbar machen wollen — ohne Datenabfluss, ohne Eigenentwicklung.

Demo anfragen Zur Plattform

Kurzantwort

Gmail AI means a GDPR-compliant enterprise AI that uses meinGPT's native Gmail connector (OAuth, in the user's context) to read and search mail with Gmail search syntax, classify incoming messages, draft replies and read attachments — with access restrictable to selected labels, processing that takes place in the EU, and sending that remains a deliberate human approval.

Anwendungsfälle

Was Teams mit Google Workspace (Gmail) und KI erledigen

Konkrete, wiederholbare Abläufe — vom ersten Prompt bis zum verlässlichen Ergebnis.

Search the mailbox using Gmail search syntax

Instead of filtering by hand, ask in plain language — the assistant translates it into the familiar Gmail search by sender, subject, date range or content and summarises the hits.

Classify and prioritise incoming mail

New messages are sorted by request, sender and urgency, so critical enquiries surface instead of disappearing into the inbox.

Draft replies for review

For an incoming message the assistant writes a reply in the appropriate tone and stores it as a Gmail draft — a person reviews and sends it.

Read attachments and extract key data

Relevant fields from attached PDFs or documents — quotes, orders, receipts — are returned in a structured form instead of opening each file individually.

Summarise long mail threads

Scattered conversations are condensed into key statements, commitments, decisions and open points, with owners and deadlines.

Use a support label as a bounded workspace

With label scoping an assistant works strictly inside one defined label — the support mailbox, for example — without access to the rest of the account.

So funktioniert die Verbindung

Vom Quellsystem zur belastbaren KI-Antwort

Gmail is connected as a native connector in meinGPT — no third-party platform and no custom connector code. The person signs in via OAuth with their Google account; the assistant then works in their user context and sees only what that account is already allowed to see in Gmail. The configuration can restrict access to specific labels, so a customer-service assistant reaches the support label only, never the whole mailbox. On that basis the connector lists and reads messages, searches using the familiar Gmail syntax by sender, subject or content, lists attachments and loads selected ones into the chat context. On the writing side it creates and updates drafts; sending and deleting are possible but irreversible — they require elevated Gmail write permissions and may trigger a reconnect step. For relative time references such as "last week", the assistant first resolves the current date and converts it into an explicit range.

Quelle: Google Workspace (Gmail)
Fähigkeit: Read and search mail with Gmail search syntax, classify it, draft replies, read attachments — native Gmail connector (OAuth)
Anbindung: Gmail is a native connector in meinGPT (google_gmail) — connected via OAuth using the signed-in person's Google account and executed in their user context. Access can be scoped to selected labels in the configuration: when labels are set, the assistant can only see mail carrying those labels. Reading and drafting work with the standard sign-in; write actions such as sending or deleting require elevated Gmail permissions and may trigger an additional reconnect step.
Datenhaltung: meinGPT is operated GDPR-compliantly in the EU (DPA available); operator SelectCode GmbH is ISO 27001:2022 certified. The Gmail connector only processes what a given workflow needs — one message, one search result, one selected attachment. The signed-in account's existing Google permissions are preserved, and the label scope can narrow access further, below what the person could see themselves.

Readiness-Checkliste

Was vor der Google Workspace (Gmail)-Anbindung bereitstehen sollte

Wer diese Punkte vor dem Start klärt, rollt in Stunden statt Wochen aus — und ohne Compliance-Nacharbeit.

01A Google Workspace account exists that is allowed to see the relevant mail.
02OAuth approval for Gmail access clarified in the Google account or via Workspace administration.
03Decided whether elevated write permissions (send/delete) are granted — or whether the assistant deliberately stays limited to drafts.
04Labels defined that the assistant is scoped to, instead of access to the entire mailbox.
05Clarified who reviews and approves draft replies.
06DPA signed and the GDPR processing of mail content approved internally.

Setup-Pfade

Drei Wege zur Anbindung

Vom schnellen Test bis zur tiefen Automatisierung — wählen Sie das Maß an Tiefe, das zu Ihrem Team passt.

Ohne Tooling

Manuell

Inhalte aus Google Workspace (Gmail) per Copy & Paste in den Chat geben. Schnellster Start, kein Setup — aber nichts ist wiederholbar oder geteilt.

0 Min. Setup

Mit meinGPT

Vorkonfigurierter Assistent mit hinterlegtem Kontext und Prompt-Pack. Im Team teilbar, DSGVO-konform, ohne eigene Entwicklung — direkt einsatzbereit.

Assistent importieren

Für Entwickler

Per Integration / API

Per API, OAuth oder WebDAV anbinden und Workflows automatisieren — volle Kontrolle, eigener Aufwand für Aufbau und Betrieb.

API & Webhooks

Offenes Beispiel

Ein echter Prompt, eine echte Antwort

Nichts versteckt — Sie sehen Eingabe und Ergebnis, bevor Sie sich anmelden.

Prompt

Search my Support label for all mail from the last two weeks about delivery delays. Classify each one by urgency, summarise the request in a single sentence, and draft a factual reply for the most urgent case — marking every place where I need to add a binding commitment.

So liest meinGPT freigegebene Dateien

Antwort von meinGPT

**3 matches in label "Support" (last 14 days)**

| Sender | Request | Urgency |
|---|---|---|
| Customer A | Delivery delay #4711, deadline in 2 days | high |
| Customer B | Question about the delivery date | medium |
| Customer C | Status request, already answered | low |

**Draft reply for Customer A** — stored as a Gmail draft.
To add before sending: **[specific replacement date]** (confirm with the warehouse) and the decision on the **[goodwill arrangement]**.

Sofort einsatzbereit

Google Workspace (Gmail)-KI-Assistent importieren

Diese Anleitung bleibt frei zugänglich. Der fertig konfigurierte Assistent samt vollständigem Prompt-Pack steht nach kurzer Anmeldung zum direkten Import bereit — in Ihren meinGPT-Arbeitsbereich.

Kein Spam. Geschäftliche E-Mail genügt — DSGVO-konform verarbeitet. (Formular noch ohne Anbindung.)

DSGVO & Sicherheit

Auf Enterprise-Compliance ausgelegt

A GDPR-compliant Gmail AI needs five points settled before rollout: data residency and a DPA for the AI processing, the scope of the Google permissions granted via OAuth (data minimisation rather than full access), the separation of read from write/send rights including whether elevated write permissions are granted at all, label scoping as the technical boundary per assistant, plus logging and deletion processes. Because sending and deleting are irreversible, a draft workflow with human approval is recommended. Operator SelectCode GmbH is ISO 27001:2022 certified.

Worauf es bei der Auswahl ankommt

Data residency — where is mail content processed, and where do the AI requests run?
Permission inheritance — does the connector adopt the account's existing Google permissions?
Scoping — can access be restricted to individual labels per assistant?
Action control — can sending stay limited to drafts or human approval?
Auditability — are access and mail actions logged traceably?
Administrability — central approval of OAuth permissions, roles and revocation?

Grenzen & Fehlermodi

Was diese Integration (noch) nicht kann

Ehrlichkeit ist Teil der Lösung. Diese Grenzen sind bekannt — und damit kalkulierbar.

Write actions such as sending or deleting require elevated Gmail permissions and may trigger an additional reconnect step — reading and drafting work with the standard sign-in.

Sending and deleting are irreversible. If that is unwanted, configure the assistant to produce drafts only and keep approval with a person.

The assistant works in the user context of the signed-in Google account — without the corresponding permission it cannot read a message, and label scoping can narrow access deliberately.

The AI does not replace editorial or legal review — draft replies must be checked before they are sent.

FAQ

Häufige Fragen

Yes. Gmail is a native connector in meinGPT. After signing in via OAuth with a Google account, an assistant can read mail, search it with Gmail search syntax, read attachments and store replies as drafts.