Outpost

Data protection and data security when using the Outpost in meinGPT Enterprise

The Outpost is an OnPremise solution specifically developed for maximum data security and data protection in companies. All your documents and data remain completely within your own infrastructure.

Note

Note: This page describes the self-hosted (on-premise) Outpost. If you instead use the cloud-hosted data pools in the standard meinGPT package, your documents and embeddings are managed by meinGPT and stored in our German cloud infrastructure (Hetzner, ISO 27001) — not on your own infrastructure. For details on the standard option, see Data Sources (RAG) and the Outpost overview.

How does the Outpost work?

Diagramm

graph TB
subgraph onpremise[OnPremise Infrastructure]
sources[Data Sources & Credentials]
dataOutpost[Outpost]
end

subgraph cloud[meinGPT Cloud]
aiprocessing[AI Processing]
end

sources --> dataOutpost
dataOutpost -.->|Only relevant text sections| aiprocessing

classDef onpremise fill:#e8f5e8,stroke:#2e7d32,stroke-width:3px
classDef cloud fill:#fff3e0,stroke:#e65100,stroke-width:2px

class onpremise,sources,dataOutpost,vectordb,credentials onpremise
class cloud,aiprocessing cloud

Key points at a glance:

  • 🏠 Fully OnPremise: All documents and embeddings stay in your infrastructure
  • 🔒 Encrypted Transfer: Only relevant text sections, never complete documents
  • ⚡ Temporary Processing: No persistent storage in the cloud
  • 🛡️ Rate-Limiting: Protection against mass queries

What happens during a search query?

User asks question

You ask a question in meinGPT that requires access to your company data.

Request to Outpost

meinGPT forwards your request encrypted to your local Outpost.

Local search in Outpost

The Outpost searches your local vector database and finds the most relevant text sections for your query.

Minimal data selection

Only the text sections truly relevant to your question are selected - never complete documents.

Transfer back to cloud

The selected text sections are transferred back to the meinGPT cloud in encrypted form.

AI processing in the cloud

The AI temporarily processes the text sections and creates a precise answer to your question.

Response and automatic deletion

The finished answer is sent to you and all temporary data in the cloud is automatically deleted.

What stays local, what gets transferred?

✅ Always stays on site

  • The corpus: Your files live and stay on your infrastructure. What travels is only ever what answers a single question — never the folder, never the index.
  • Vector database: All embeddings are stored locally
  • Access credentials: Credentials stay on site and are never transmitted
  • Shared folders and services: configurable on the device only, never from the cloud

🔄 Transferred per question (encrypted)

How much is decided by the data pool's release level — the setting that answers this question, set by an administrator in the web console:

LevelWhat is transferred
Text only (default)The matching passages, the file name and the complete text of the relevant documents
Original filesEverything from “Text only” plus the file itself

There used to be a level below these — the matching passages only — and it is no longer offered: it was not real restraint, because whoever gets a passage can keep asking until the context is assembled. Existing data pools still set to it keep working unchanged.

None of it is stored in the cloud after processing. The detail, and what it means for an audit: Outpost security.

Security & Compliance

Enterprise-Grade Security:

  • 🔐 TLS/SSL Encryption: Industry standard for all transfers
  • 🎯 Minimal data transfer: Only the necessary is sent
  • 📊 Complete audit trails: Tracking of all requests
  • 🌍 GDPR compliant: Data remains under your control

Frequently Asked Questions

Where are my documents stored?

All your documents, embeddings, and metadata are stored exclusively OnPremise in your own infrastructure. The Outpost never stores sensitive data in the cloud.

What data is transferred to the cloud?

Only relevant text sections in response to specific search queries - never complete documents or raw data. The transfer is limited by rate limiting.

What happens in case of a cloud security incident?

Your sensitive data is protected as it never leaves your infrastructure. No documents, embeddings, or access credentials are stored in the cloud.

Is the Outpost GDPR compliant?

Yes, the Outpost supports GDPR compliance as all sensitive data remains under your complete control. Processing takes place locally in your infrastructure.

For questions about data protection, please contact our support team: support@meingpt.com

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