An assessment of your answers, the gaps and the open questions — plus a checklist with the reasoning per criterion for the next vendor call.

Does the check compare vendors?

No. It assesses only what you enter for one vendor. To compare several, fill it in once per vendor.

Why does "verbally promised" only count half?

Because in a dispute the contract counts, not the conversation. What is promised verbally today belongs in writing before signing.

All tools

Platform selection check

Check the platform on what the demo cannot show

Of the six criteria that decide an AI rollout, a vendor demo can evidence only two. Here you go through all six — based on what you can actually verify.

Six dimensions that decide whether a rollout turns into usage. Answer for one specific vendor — based on what you can evidence, not on what looked good in the demo.

01

Data protection and operations

Is it in writing where processing happens, that an Art. 28 GDPR agreement exists and that your inputs are not used for training?

02

Model choice

Are several model providers available behind one interface, so switching stays possible?

03

Integration depth

Does the AI answer from your own knowledge — with source references and permission-accurate, not from the open web?

04

Your own assistants

Can departments build and release their own assistants with their own templates, without coding?

05

Governance

Is there central permission management, SSO, least-privilege access and audit logging that scales with reach?

06

Enablement

Are training, champions and usage reporting part of the product — or a paid add-on?

Answer all criteria first — "Don't know" is a valid answer and is carried as an open question.

Overview

What this is about

Choosing an AI platform feels like a technology decision, and that is exactly the trap: almost every tool looks convincing in a demo. What it does not show is what decides adoption six months later — operations, integration depth, governance and enablement. This sheet walks you through all six dimensions and keeps what is evidenced in writing apart from what someone promised. No login, free.

FAQ

Good to know

What do I get?: An assessment of your answers, the gaps and the open questions — plus a checklist with the reasoning per criterion for the next vendor call.
Does the check compare vendors?: No. It assesses only what you enter for one vendor. To compare several, fill it in once per vendor.
Why does "verbally promised" only count half?: Because in a dispute the contract counts, not the conversation. What is promised verbally today belongs in writing before signing.