---
title: "Meetings"
description: "Turn audio, video, and live recordings or transcripts into structured meeting notes and chat with them"
canonical_url: "https://meingpt.com/en/docs/platform/summarization"
language: en
---

# Meetings

With **Meetings** you turn a recording or a transcript into a structured summary. Everything for a single meeting (recording, transcript, summary, protocol) lives in one meeting entry. Later you can search, filter, and pull the meeting into a chat as an attachment to ask follow-up questions.

### [Create a meeting](/en/docs/platform/summarization/meeting-anlegen)

### [Meeting detail page](/en/docs/platform/summarization/meeting-detailseite)

## The meetings overview

When you open **Meetings** in the sidebar, you land on the overview page. It shows all meetings in your workspace and provides:

- **Search:** full-text search over title and content
- **Status filter:** *All statuses*, *Completed*, *Transcribing*, *Summarizing*, *Failed*
- **Source filter:** *All sources*, *Bot*, *Live*, *Audio/video*, *Transcript*
- **Date filter:** narrow down by time range
- **+ New meeting:** opens the source picker dialog (see [Create a meeting](/en/docs/platform/summarization/meeting-anlegen))

While no meetings exist yet, you see the *"No meetings yet"* hint with a direct prompt to upload a recording or import a transcript.

### Several meetings at once

The checkbox on the left of each row selects meetings. A bar then appears at the bottom with the count and the actions for that selection:

- **Chat with meetings:** starts a chat with every selected transcript attached
- **Delete:** removes the selected meetings after a confirmation

The bar states its own two limits: meetings still being processed are left out of the chat, and only meetings you own are deleted — in a mixed selection, meetings shared with you stay.

## Supported formats & limits

| Category | Formats | Maximum file size |
| --- | --- | --- |
| Audio | AAC, AC3, EAC3, FLAC, M4A, MP2, MP3, OGG, OPUS, WAV | 1 GB |
| Video | MP4, MOV, AVI, WEBM | 5 GB |
| Transcript | VTT, DOC, DOCX, PDF, TXT | see tooltip in the upload |

**Maximum recording length:** 4 hours 15 minutes.

Teams or Zoom recordings are usually MP4 and can be uploaded directly.

## Data flow and privacy

The entire processing path stays inside the EU.

1. The upload first lands in the meinGPT Cloud (Hetzner, Germany).
2. Transcription runs via **Gladia** (a France-based EU provider). Data processed there is deleted right after processing.
3. The summary is generated by **Google Gemini** (Vertex AI, EU-hosted).

More details: [Meetings: data flow overview](/en/docs/privacy-security/faq-meetings-data-flow).

**Automatic sharing with attendees.** Once a recording finishes processing, workspace members who attended the meeting automatically get read access to it — this setting is on by default. A workspace admin can turn it off under **Settings → Meeting Settings**.

## Pricing

| Service | Price |
| --- | --- |
| Audio and video transcription | 1.00 EUR per hour |
| Summary | Billed against your normal model budget |

## What changed recently?

In version **2.23.0** (May 2026) the Meetings area was overhauled. The most relevant changes from a user's perspective:

| Area | Before | Now |
| --- | --- | --- |
| Entry points | Two separate buttons on the main page: *Create protocol* (for audio) and *Create summary* (for text transcripts) | A single **+ New meeting** button with four cards: Audio/Video, Invite bot, Live recording, Transcript |
| Live recording | Not possible, file upload only | Live recording directly in the browser (Beta) |
| Maximum recording length | 60 minutes | 4 hours 15 minutes |
| Overview of all meetings | No list; a new meeting was started directly from the main page | Overview page with search, filters (status, source, date), and status badges |
| Status tracking | Not visible | Status badges *Transcribing*, *Summarizing*, *Completed*, *Failed* |
| Chat with meeting content | Not possible | Via the **Chat with meeting** button on the detail page you start a chat where the transcript is automatically attached as context. You can then ask follow-up questions or extract action items right from the meeting. |
| Pre-fill of language and vocabulary | Fully individual per meeting | Still freely choosable per meeting, plus workspace-wide defaults that pre-fill every meeting and remain overridable on upload |
| Component labels | *Brief summary*, *Participants*, *Agenda*, *Action points* | *Executive Summary*, *Participants*, *Agenda*, *Action items* |
| Interface | All settings in a sidebar, one central upload area | Guided modal flow, leaner interface |

**Can't find a setting?** Some options moved from the modal into the **admin area** under **Settings → Meeting Settings** (admin-only) or are still being adjusted. If a specific function is missing for you, get in touch with support. We will help directly and feed your input back into the ongoing iteration.

You can find the full release entry in the [Release Notes 2.23.0](/en/changelog).

## Related pages

- [Create a meeting](/en/docs/platform/summarization/meeting-anlegen): the four ways and the summary configuration
- [Meeting detail page](/en/docs/platform/summarization/meeting-detailseite): chat, follow-up assistants, naming speakers
- [Meetings: data flow overview](/en/docs/privacy-security/faq-meetings-data-flow): where which data is processed
- [Workspace configuration](/en/docs/admin-guide/workspace-configuration): workspace-wide settings
- [Privacy](/en/docs/privacy-security): GDPR, provider overview, hosting